DATA PROCESSING ADDENDUM
1 DEFINITIONS
In this Addendum, the following words and expressions have the following meanings:
Candidate | means a natural person applying for vacancies in job advertisements published by the Controller via Platform. |
Controller | means a legal person that is, in addition to the Processor, a party to the Service Agreement. |
General Terms of Use | means the Terms and Conditions published on the Website, as amended from time to time. This document gives Customers and Users information on how the Platform may be used and what constitutes prohibited use. |
Instructions | means written instruction issued by Controller to Processor regarding the Processing of Personal Data, or any other instructions provided or made available by Controller to Processor in writing, which includes this Addendum. |
MSA | means the Master Subscription Agreement published on the Website. |
Party(ies) | means in singular each Controller and Processor while in plural both Customer and Processor. |
Personal Data | means any information relating to an identified or identifiable natural person („Data Subject“), as defined in the Regulation and/or National Law. |
Personal Data Breach | means a breach of any security measures leading to the accidental or unlawful destruction, loss, alteration, or unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed via the Platform. |
Privacy Policy | means Platform’s Privacy Policy published on the Website, as amended from time to time. |
Process or Processing | means any operation or set of operations that is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. |
Processor | means TEŽINSKI GRAF d.o.o. (Service Provider), with its registered address at Ulica Ljudevita Posavskog 34A, 10000 Zagreb, Croatia, PIN (“OIB”): 66900544338 |
Regulation | means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). |
Platform | means platform i.e. cloud-based service providing customers via the Website, which may include a mobile application. The platform does not encompass products and/or services from Marketplace Partners or any content created or published by the customer through the platform. |
User | means any person using the Platform either as a customer or otherwise included in an active (customer) subscription Plan. |
2 SCOPE
2.1 In order to provide services under the MSA and enable the Controller to access and use the Platform, the Processor may Process Personal Data on behalf of the Controller. This Addendum is therefore incorporated into the MSA and regulates the rights and obligations between the Parties in relation to such Processing of Personal Data.
2.2 The scope of Processing and the Controller's Personal Data involved in such Processing is specified in Appendix No. 1 hereto. By using the Platform for his business purposes, the Controller sets and controls the purpose of Processing this Personal Data. Any further reference to Personal Data means solely Personal Data described in Appendix no. 1 hereto unless explicitly stated otherwise.
2.3 In case of changes to the Platform that have an effect on the categories of Personal Data being Processed, the Processor is to inform the Controller about the changes upfront and provide the updated Appendix No. 1.
3 CONTROLLER'S RIGHTS AND OBLIGATIONS
3.1 The Controller is to ensure an adequate legal basis for Processing Personal Data and that the Data Subjects are duly informed about the Processing. The controller should use the Platform for Processing Personal Data only when these conditions are met.
3.2 In the absence of separate Instructions, the Controller agrees they shall be Processed in a manner consistent with the functioning of the Platform, i.e. as described in the General Terms of Use and/or other documentation for the Platform (e.g. FAQs).
3.3 Controller has the right at any point in time to independently execute corrections, deletion and/or transfer of the Personal Data or, if it cannot, request the same from the Processor.
4 PROCESSOR'S RIGHTS AND OBLIGATIONS
4.1 Processor accepts all the duties foreseen for the processors in the Regulation, Article 28 and which are in more detail explained hereafter.
4.2 Processor undertakes to Process Personal Data solely for the purposes foreseen by the MSA. The processor will apply the technical and organizational measures stated in Point 5 below to this Processing.
4.3 Processor may be in a position of a separate controller in case when he has separate legal basis for Processing Personal Data. For example when Processing Personal Data is necessary to achieve any of the following:
Operability of the Platform, i.e., ensuring the regular availability of some or all platform functionalities, as well as resolving any operational difficulties.
Security of access and use of the Platform - includes preventive measures (e.g., monitoring of usage) as well as measures to detect and document Personal Data Breaches within the Platform.
Billing activities.
Analytics for further development of the Platform.
4.4 Processor undertakes to reasonably support Controller, on his request, in complying with the provisions of the Regulation. In particular, in case of any of the Data Subject's requests which may include, but are not limited to, any requests regarding the access, rectification, erasure, restriction, and transfer of Personal Data of an individual Data Subject, the Processor will forward any such request to Controller without delay and in case Controller seeks assistance with any such request, Processor will respond no later than within the next 3 (three) working days.
4.5 Processor has obliged all its employees, and other persons involved in Processing Personal Data to maintain the confidentiality of Personal Data on a permanent basis. Processor undertakes to inform its employees and all other persons involved in the Processing of Personal Data about its obligations hereunder.
4.6 In case of a suspected or established Personal Data Breach, the Processor shall notify the Controller without delay, no later than within the next 24 (twenty-four) hours. The notification will include information on the time and nature of the event (including information on Data Subjects, data in question, categories of Personal Data, and an estimated number of Data Subjects impacted by the Personal Data Breach), system and processing, time of detection, potential consequences as well as measures taken or proposed by Processor to resolve or reduce the impact of the Personal Data Breach. Processor shall analyze and document the cause of the Personal Data Breach immediately after becoming aware of it and submit it to Controller upon his request.
4.7 The Controller shall have the right to audit the Processing of Personal Data carried out within the Platform no more than once every twenty-four (24) months, and at any time upon the written request of a competent national data protection supervisory authority, for the sole purpose of verifying the Processor’s compliance with this Agreement and applicable Data Protection Laws. To exercise its audit right, the Controller shall provide the Processor with at least fifteen (15) days’ prior written notice of the intended audit, unless a shorter notice period is required by a competent supervisory authority, in which case the Controller shall provide notice as soon as reasonably practicable. The Processor shall reasonably cooperate with the Controller and enable the audit to be conducted during normal business hours, subject to the Processor’s reasonable security, confidentiality and operational policies, and in a manner that minimizes disruption to the Processor’s business operations. The Controller undertakes to complete the audit within fifteen (15) days from the commencement of the audit. All information obtained or generated in connection with the audit shall be treated as strictly confidential, unless disclosure is required by applicable law or a competent supervisory authority. Unless otherwise agreed in writing, the Controller shall bear all costs and expenses related to the audit, including any reasonable costs incurred by the Processor in connection with such audit, except where the audit reveals a material breach of this Agreement by the Processor.
5 TECHNICAL AND ORGANIZATIONAL MEASURES
5.1 Processor guarantees that it has carried out and continues to carry out the appropriate technical and organizational measures so that the Processing meets the standards set by the Regulation and in particular the requirements listed in Appendix No. 2.
5.2 The Processor has the right to update Appendix No. 2 at any time during the term of this Addendum, with prior notice sent to the Controller at least sixty (60) days in advance, provided that such updates do not reduce the level of personal data protection compared to the existing measures. If the Controller is unable or unwilling to accept the Processor’s updates, the Controller has the right to terminate the MSA and this Addendum before the amendments enter into force.
6 SUB-PROCESSORS
6.1 Processor is hereby given general authorization by Controller to engage sub-processors to Process Personal Data. The list of the approved sub-processors is provided in Appendix No. 3. The Controller is informed that the sub-processors under Section “Integral” are necessary for Platform to duly operate while sub-processors under Section “Optional” will process Personal Data only if and when Controller decides to use the relevant function/module of the Platform.
6.2 Processor did and does regular data privacy impact assessments of its sub-processors and the way they Process this Personal Data. Only if such assessment shows low risk resulting from this Processing, will the Processor engage or continue to engage the relevant sub-processors.
6.3 Processor and sub-processors enter into separate agreements governing the Processing of Personal Data. Thereby the sub-processors accept at least the same level of care in relation to the Personal Data as foreseen by this Addendum (in part in which it refers to the Processor).
6.4 The Processor reserves the right to modify the designated sub-processors (replacement of existing or addition of new ones) through an amendment to Appendix No. 3, with prior written notice to the Controller.
Integral Sub-processors: The Controller has the right to object to the proposed changes within fourteen (14) days of receiving the notice if it considers that one or more of the new integral sub-processors cannot ensure the same level of personal data protection as the existing sub-processors. If the Controller does not submit an objection within the specified period, it is deemed to have approved the updated list of integral sub-processors. If the Controller does not withdraw its objection or the Parties do not resolve the objection in another acceptable manner, the Processor has the right to terminate the MSA and this Addendum.
Optional Sub-processors: The Processor may add or remove optional sub-processors without the prior approval of the Controller, with prior written notice. The Controller has the right to object only if it considers that a particular sub-processor does not provide the minimum level of personal data protection.
7 INTERNATIONAL DATA TRANSFERS
7.1 Processor shall not transfer or provide access to Personal Data to persons located in third countries (non-EU and EEA countries) without obtaining the prior written consent of Controller. It is deemed that the Controller gave his prior written consent for the transfer to any sub-processor listed in Appendix No. 3.
7.2 If the Processor permits its sub-processors to access the Personal Data covered by this Agreement from outside the EEA, to process or store such Personal Data outside the EEA, or if those sub-processors are located outside the EEA, the Processor hereby warrants to the Controller that, in each such case, the transfer shall be based on the Standard Contractual Clauses – Module 3 (“SCCs”) adopted by the European Commission and entered into between the Processor and the relevant sub-processor.
8 LIABILITY
8.1 Processor shall be liable for damages caused by Processing Personal Data only where it has not complied with obligations of the Regulation specifically directed to processors or where Processor has acted outside or contrary to lawful instructions of Controller.
8.2 Processor will be released from any liability in case he was not duly informed about the potential breach of the Regulation and/or this Addendum and did not receive proper opportunity to defend itself (and Controller) against the alleged breach.
9 TERM
9.1 The duration of this Addendum shall correspond to the duration of the MSA.
10 CONTROLLER DATA
10.1 Once the MSA expires or on prior request of the Controller, the Processor shall delete Personal Data related to the Controller (or to any of his Data Subjects). The processor is under no duty to keep this or any other data related to the Controller once the MSA expires. It is up to the Controller to organize the timely transfer of such data before the MSA expires.
10.2 This is of no effect to any Personal Data Processed by the Processor as the controller.
11 FINAL PROVISIONS
11.1 The Appendices form an integral part of this Addendum. In case of discrepancies between the provisions of this Addendum and the MSA, the provisions of this Addendum shall prevail.
11.2 This Addendum and any dispute or claim arising out of or in connection with it or its subject matter, whether of a contractual or non-contractual nature, shall be governed by, construed, and enforced in accordance with the laws of the Republic of Croatia, excluding the Croatian international private law provisions governing conflicts. The competent court is the court at the Processor’s registered seat.
APPENDIX No. 1 - PERSONAL DATA DETAILS
This Appendix provides a comprehensive overview of the categories of data subjects, personal data, and purposes of processing associated with the use of the Services.
Data subjects | Categories of Personal Data |
User | Mandatory
Optional
|
Candidate (Only collected if the Candidate NPS, Assessment, or Candidate Experience modules are enabled) | User sets information expected from candidates.
Optional
|
Employee (only if the HRIS module is used) | Recorded only if the HRIS module is enabled. Data is optional, self-managed by the employee, and controlled by the customer.
Optional
Note: Employees have full access to manage and update their own information at any time within the HRIS module. Collection and processing of such data are at the discretion of the customer. |
APPENDIX No. 2 - TECHNICAL AND ORGANIZATIONAL MEASURES
Physical Access Control
Measures to prevent unauthorized physical access to premises and facilities where data processing systems are housed:
Use of electronic authorization cards and access transponders
Electronic access code card systems
Centralized key management procedures
Video surveillance (CCTV) and alarm systems
Visitor access control: badges, visitor escort policies, visitor access logs
Segregated security zones within facilities, with access restrictions
On-site security services during off-hours
Hardware Access Control
Measures to prevent unauthorized use of data processing systems:
End-to-end encryption of network communications (e.g., SSL/TLS protocols)
Physical protection of data processing equipment (e.g., locked server cages)
Employee password policy enforcement
Automatic account lockout after repeated failed login attempts
Auto-locking of screens after inactivity
Passwords stored using secure hashing algorithms
Defined authorization management procedures (provisioning and revocation)
Enforceable confidentiality and data secrecy obligations
Logging and regular auditing of system access and activity
Software Access Control
Measures to prevent unauthorized access to software and data:
Role-based access control and access rights management
Documented data recovery and backup procedures
Periodic review and validation of user authorizations
Restriction of unrestricted database queries
Regular log analysis and system monitoring
Granular access rights (Read, Write, Execute)
Logging of file access and deletion activities
Deployment of security tools including antivirus, firewalls, SPAM filters, IDS/IPS, and SIEM solutions
Separation Control
Measures to ensure that data collected for different purposes can be processed separately:
Multi-tenancy and data segregation mechanisms within systems
Logical separation via unique client identifiers
Role-based access control ensuring segregation of client data
Functional separation between data processing tasks
Segregated environments for development, testing, and production
Entry Control
Measures to ensure traceability of data access and input:
Data labeling and classification practices
Defined and enforced user profiles and permissions
Differentiated access levels (e.g., read, modify, delete)
Fine-grained database access (e.g., per-field access)
Logging of data creation and deletion events
Centralized log analysis systems
Use of dedicated, secured log servers
Restricted access to log administration functions
Data retention and audit policies for traceability
Organizational Measures
Organizational safeguards to support data security:
Prohibition of personal devices for data processing
Logical separation of data processed for different purposes or individuals
Subcontractor due diligence: contractual obligation to adhere to equivalent technical and organizational measures
Maintenance of an up-to-date and comprehensive Record of Processing Activities (ROPA), including:
Categories of personal data processed
Description of processing operations
List of engaged subprocessors
Information on international data transfers
Summary of implemented technical and organizational security controls
APPENDIX No. 3 - LIST OF THE SUB-PROCESSORS
Integrated processors
Entity | Location of Processing | Processing Activities | Additional comments |
Sinch AB Lindhagensgatan 112, 11251 Stockholm, Sweden
| Data is stored in Germany and Belgium (EU). | Email communication: candidate data (name, surname, email address, message content) if the User contacts a candidate via email. |
|
MongoDB Ltd. Building Two, Number One Ballsbridge, Dublin 4, Ballsbridge, Dublin, Ireland | Ireland (EU)
| Cloud-based data storage service used by the Platform.
|
|
Microsoft Ireland Operations Limited One Microsoft Place, South County Business Park, Dublin D18 P521, Ireland | Germany (EU) | Cloud infrastructure provider for hosting, processing, and storage of customer data on the Platform. |
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Elastic N.V. Keizersgracht 281, 1016 ED Amsterdam, Netherlands | Data stored in EU | Service provider for the storage, indexing, and search of data in Elasticsearch indices, including the storage of logs and related events. |
|
WorkOS 156 2nd St, San Francisco, CA 94105, United States. | Globally, depending on the SSO integration, if implemented. | Authentication and single sign-on (SSO) service provider | SCCs in place (EU Standard Contractual Clauses). |
Hookdeck Technologies Inc. 1111B S Governors Ave, Dover, DE 19904, US | Globally, depending on the location from which the webhooks are sent and the infrastructure used to process them. | Provider of an event gateway service for receiving, processing, routing, and forwarding webhooks and related events to our clients. | SCCs in place (EU Standard Contractual Clauses). |
Cloudflare Portugal, Unipessoal Lda. Av. da Índia 10, 6º Piso, 1300-299 Lisboa, Portugal
| Globally, processing is performed at the data center (opens in a new window) that is closest to the End User. | Content Delivery Network (CDN), DNS, and security services used to cache and accelerate product traffic. | SCCs in place (EU Standard Contractual Clauses). |
Optional processors
These sub-processors are not engaged by the Service Provider by default, but may be used solely at the discretion of the User.
Entity | Location of Processing | Processing Activities | Additional comments |
VONQ B.V. Beursplein 37 (3011 AA) in Rotterdam, the Netherlands | Data is located in the EU | User data if using the Job Post functionality. |
|
AdoptoTech d.o.o. Ulica Ljudevita Posavskog 34 A, 10000 Zagreb, Croatia | Ireland & Netherland (EU) | AdoptoTech processes Candidate data. |
|
Stripe Payments Europe, Ltd. ONE WILTON PARK, WILTON PLACE, DUBLIN 2, DUBLIN, D02 FX04, Ireland | Ireland (EU) | Payment processing (if credit card payment used), including handling of payment details provided by the User. | SCCs in place (EU Standard Contractual Clauses). |
Intercom R&D Unlimited Company St Stephen's Green, Dublin 2, DC02 C628, Republic of Ireland | Ireland (EU) | Customer support (if chat is used): processing of name, surname, email, chat messages, and login data. |
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Pipe Services SRL Sector 2, Bucharest, Romania, EU | Ireland (EU) | Provides one-way video capture, processing, and storage—engaged only when the User activates the video feature. |
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Langfuse GmbH Gethsemanestr. 4, 10437 Berlin, Germany | Ireland (EU) | Monitoring, logging, debugging, and evaluating LLM prompts, responses, and metadata for AI applications. |
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